Word Create Outlook Email with Selected Text | VBA Macro #29

Share on facebook
Share on twitter
Share on linkedin
Have you ever been prompted to send a follow up email while working in Word?  Maybe you are reviewing a meeting agenda or reading a final draft for a new company policy. You can navigate to Outlook create a new email and copy paste the necessary text in.  This takes a bit of time and isn’t very efficient.  Instead try using our Word Macro Create Outlook Email with Selected Text!  This macro will generate an Outlook email directly out of Word pulling in any text you have selected into the Email Body.  Simply select some text and run this Word macro. You will see an Outlook email appear confirming that this macro has successfully run. The text you selected will be populated in the body making it easy to reference when drafting your email. By Default, the Email Subject will be populated with the text [Follow Up] Active Document’s Name. You can easily add in To & CC Recipients if you are routinely email the same people! This macro is a better way to generate a follow up email helping you get a quicker response. Instead of writing reminders on Post-it notes start using this macro Create Outlook Email with Selected Text today!

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code for this macro. Make sure the following References are setup before running it: Visual Basic For Applications, Microsoft Word 16.0 Object Library
'Leverage & Lean "Less Clicks, More Results"
Sub CreateEmailSelectedText()
' Means variable is in use
Dim objNewEmail As Object '
Dim objOutlookApp As Object '
 
On Error GoTo LeverageLean
 
'Create a new email
Set objOutlookApp = CreateObject("Outlook.Application")
Set objNewEmail = objOutlookApp.CreateItem(olMailItem)
 
objNewEmail.To = "" 'Update to include To Recipients to email
objNewEmail.CC = "" 'Update to include CC Recipients to email
objNewEmail.Subject = "[Follow Up] " & ActiveDocument.Name
objNewEmail.HTMLBody = "<HTML><BODY><span style=""font-family : Calibri;font-size : 11pt"">" & Selection.Text & "</span></BODY></HTML>"
objNewEmail.Display
 
Set objNewEmail = Nothing
Set objOutlookApp = Nothing
 
Exit Sub
 
LeverageLean:
MsgBox (Err.Number & " - " & Err.Description & vbNewLine & vbNewLine & "Don't hesitate to email me: brentschneider@leveragelean.com")
   
End Sub
'Stay Awesome

Macro Monday

Here is the Macro Monday video this macro was featured in. Watch this video to learn how to get the most out of this macro and start using it today!

Customization

These lines of code can be customized to personalize this macro.
13. objNewEmail.To = “” Update this code line with any emails that you want populated as a To recipient in the Outlook email that is generated
14. objNewEmail.CC = “” Update this code line with any emails that you want populated as a CC recipient in the Outlook email that is generated
15. objNewEmail.Subject = “[Follow Up] ” & ActiveDocument.Name The Outlook email’s subject will be populated with the text indicated in this code line. By Default, this will be “[Follow Up] Active Document’s Name”
16. objNewEmail.HTMLBody = “” & Selection.Text & “ The email body is populated with the text that you have selected in the Active Word document. You can add additional text by making updates to this code line

First time using VBA?

The Developer Tab is an additional section of the ribbon when activated allows you access to Visual Basic in Applications like Access, Excel, Outlook, PowerPoint, Word.
Setup Now
Once the Developer Tab is available you will have the capability to update your security to allow Macros to run in the current application.
Setup Now
A sub of code is a collection of objects and variables. For the code to successfully run a library of references needs to be set.
Setup Now
Subscribe as an Insider to receive additional rights.
If you like our content and want to show your support tip us here!

Contact Us

Looking to improve your computer processes?
Leverage & Lean is here to help!

Leverage & Lean

Is focused on improving computer processes by Leveraging programming and applying Lean principles. It is our goal to make you more efficient and effective on your computer producing “Less Clicks and More Results!”