VBA Macro used in the Microsoft Office Outlook Application

Outlook Looping In | VBA Macro #28

Share on facebook
Share on twitter
Share on linkedin
You receive an email with a question and notice that this isn’t something that you should be answering. Either you don’t know the answer or maybe you don’t have the authority to respond. The good news is you know who should be looped into this email. So, you respond CCing the correct person and move on. If this situation happens enough you start to realize how much time you are wasting just to pull the appropriate recipients into an email. If you want to be more efficient start using our Looping In Outlook macro today! Running this Outlook macro will display an InputBox that you can custom to display potential recipients to loop into the current email. Entering the leading number of the appropriate recipient automates three actions. The recipient’s email is automatically CCed to the current email, text appears indicating that they have been looped into the email, and a MsgBox displays giving you an opportunity to automatically send the email now or stop to make more edits before sending. Stop wasting time completing these actions yourself and let your computer help you achieve Less Clicks and More Results!

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code for this macro. Make sure the following References are setup before running it: Visual Basic For Applications, Microsoft Outlook 16.0 Object Library, Microsoft Word 16.0 Object Library
'Leverage & Lean "Less Clicks, More Results"
Sub OutlookLoopingIn()
' Means variable is in use
Dim Action As String '
Dim Answer As Integer '
Dim CCRecipients As String '
Dim LoopingIn As String '
Dim oBody As Word.Document '
Dim oItem As Object '
Dim Options As String '
Dim Recipient As Recipient
Dim Selection As Word.Selection '

On Error GoTo LeverageLean
 
'Labels to the Looping In options
Options = "1. Looping In Text #1" & vbNewLine & _
          "2. Looping In Text #2" & vbNewLine & _
          "3. Looping In Text #3" & vbNewLine & _
          "4. Looping In Text #4"
 
'Display the Quick Text options to select from:
Action = InputBox(Options, "Outlook Looping In")
 
'Determine what the Quick Text is based on the Action entered
If Action = "" Then
Exit Sub
ElseIf Action = "1" Then
LoopingIn = "Looping In Text #1"
CCRecipients = ""
ElseIf Action = "2" Then
LoopingIn = "Looping In Text #2"
CCRecipients = ""
ElseIf Action = "3" Then
LoopingIn = "Looping In Text #3"
CCRecipients = ""
ElseIf Action = "4" Then
LoopingIn = "Looping In Text #4"
CCRecipients = ""
ElseIf Action <> "" Then
Exit Sub
End If

Set oItem = Application.ActiveInspector.CurrentItem
If oItem.Class = olMail Then
'Populate the Quick Text where the cursor is located
Set oBody = Application.ActiveInspector.WordEditor
Set Selection = oBody.Application.Selection
Selection.TypeText (LoopingIn)
'Add CCRecipients to existing CC Recipients
For Each Recipient In oItem.Recipients
If Recipient.Type = olCC Then
CCRecipients = Recipient.Address & ";" & CCRecipients
End If
Next Recipient
oItem.CC = CCRecipients
End If

'Send Email
'Answer = MsgBox("Do you want to send the email now?", vbQuestion + vbYesNo + vbDefaultButton2, "Outlook Looping In")
'If Answer = vbYes Then
'oItem.Send
'End If

Set oBody = Nothing
Set oItem = Nothing
Set Selection = Nothing
 
Exit Sub
 
LeverageLean:
MsgBox ("Something went wrong.  Please don't hesitate to email me at brentschneider@leveragelean.com")
 
End Sub
'Stay Awesome

Macro Monday

Here is the Macro Monday video this macro was featured in. Watch this video to learn how to get the most out of this macro and start using it today!

Customization

These lines of code can be customized to personalize this macro.
16 through 20 ‘Labels to the Looping In options Update the Looping In Text # to display a label to map CCRecipients to a leading number.
28 through 39 ElseIf Action = “1” Then For each section of code that indicates an Action number populate the variables LoopingIn and CCRecipient with the appropriate values
60 through 63 ‘Answer = MsgBox(“Do you want to send the email now?”, vbQuestion + vbYesNo + vbDefaultButton2, “Outlook Looping In”) Make these lines of code active to display a MsgBox give you an option to immediately send an email after looping in the necessary recipients
Subscribe
Notify of
0 Comments
Inline Feedbacks
View all comments

Search for Outlook Macros

Recent Macros

VBA Macro used in the Microsoft Office Outlook Application

Outlook Send Same Email to Different Recipients | VBA Macro #31

To BCC or to not BCC?  That is the question that comes to mind when emailing a variety of different recipients.  This is especially important if you are working with multiple clients.  You can BCC recipients so they can’t click reply all. Recipients won’t see who was emailed but that is actually the problem.  The value is knowing who was emailed so customers know if additional follow-up is needed.  Instead you can CC recipients but once someone hits Reply All the conversation can get out of control.  This can create a bigger problem if the email thread is across multiple parties. Sending separate emails creates more value for the customer but how do you do this efficiently and effectively? You could create new emails do a lot of copying and pasting but this isn’t a sustainable process. Good news is there is always a better way with VBA! Our new Outlook macro makes sending the same email to different recipients so easy!

VBA Macro used in the Microsoft Office Excel Application

Excel Find and Replace across Multiple Word Documents | VBA Macro #30

Say a company rebranded and changed locations.  How would you handle updating all the necessary internal documents with the new company name, address, phone number, and email address? This can be a massive undertaking for any company which is why we created the Excel Find and Replace across Multiple Word Documents macro! This is an Excel macro that will Find and Replace values in Multiple Word Documents. This Excel macro is a great way to maintain Word Documents that are routinely changing information.

VBA Macro used in the Microsoft Office Word Application

Word Create Outlook Email with Selected Text | VBA Macro #29

Have you ever been prompted to send a follow up email while working in Word?  Maybe you are reviewing a meeting agenda or reading a final draft for a new company policy. You can navigate to Outlook create a new email and copy paste the necessary text in.  This takes a bit of time and isn’t very efficient.  Instead try using our Word Macro Create Outlook Email with Selected Text!  This macro will generate an Outlook email directly out of Word pulling in any text you have selected into the Email Body.  This macro is a better way to generate a follow up email helping you get a quicker response. Instead of writing reminders on Post-it notes start using this macro Create Outlook Email with Selected Text today!

First time using VBA?

The Developer Tab is an additional section of the ribbon when activated allows you access to Visual Basic in Applications like Excel, Outlook, Word.
Setup Now
Once the Developer Tab is available you will have the capability to update your security to allow Macros to run in the current application.
Setup Now
A sub of code is a collection of objects and variables. For the code to successfully run a library of references needs to be set.
Setup Now

Looking for more?

Subscribe as an Insider to receive additional rights.

Contact Us

Looking to improve your computer processes?
Leverage & Lean is here to help!

Copyright © 2019 Leverage & Lean – Uptown Style WordPress theme by GoDaddy