Outlook Looping In | VBA Macro #28

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You receive an email with a question and notice that this isn’t something that you should be answering. Either you don’t know the answer or maybe you don’t have the authority to respond. The good news is you know who should be looped into this email. So, you respond CCing the correct person and move on. If this situation happens enough you start to realize how much time you are wasting just to pull the appropriate recipients into an email. If you want to be more efficient start using our Looping In Outlook macro today! Running this Outlook macro will display an InputBox that you can custom to display potential recipients to loop into the current email. Entering the leading number of the appropriate recipient automates three actions. The recipient’s email is automatically CCed to the current email, text appears indicating that they have been looped into the email, and a MsgBox displays giving you an opportunity to automatically send the email now or stop to make more edits before sending. Stop wasting time completing these actions yourself and let your computer help you achieve Less Clicks and More Results!

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code for this macro. Make sure the following References are setup before running it: Visual Basic For Applications, Microsoft Outlook 16.0 Object Library, Microsoft Word 16.0 Object Library
'Leverage & Lean "Less Clicks, More Results"
Sub OutlookLoopingIn()
' Means variable is in use
Dim Action As String '
Dim Answer As Integer '
Dim CCRecipients As String '
Dim LoopingIn As String '
Dim oBody As Word.Document '
Dim oItem As Object '
Dim Options As String '
Dim Recipient As Recipient
Dim Selection As Word.Selection '

On Error GoTo LeverageLean
 
'Labels to the Looping In options
Options = "1. Looping In Text #1" & vbNewLine & _
          "2. Looping In Text #2" & vbNewLine & _
          "3. Looping In Text #3" & vbNewLine & _
          "4. Looping In Text #4"
 
'Display the Quick Text options to select from:
Action = InputBox(Options, "Outlook Looping In")
 
'Determine what the Quick Text is based on the Action entered
If Action = "" Then
Exit Sub
ElseIf Action = "1" Then
LoopingIn = "Looping In Text #1"
CCRecipients = ""
ElseIf Action = "2" Then
LoopingIn = "Looping In Text #2"
CCRecipients = ""
ElseIf Action = "3" Then
LoopingIn = "Looping In Text #3"
CCRecipients = ""
ElseIf Action = "4" Then
LoopingIn = "Looping In Text #4"
CCRecipients = ""
ElseIf Action <> "" Then
Exit Sub
End If

Set oItem = Application.ActiveInspector.CurrentItem
If oItem.Class = olMail Then
'Populate the Quick Text where the cursor is located
Set oBody = Application.ActiveInspector.WordEditor
Set Selection = oBody.Application.Selection
Selection.TypeText (LoopingIn)
'Add CCRecipients to existing CC Recipients
For Each Recipient In oItem.Recipients
If Recipient.Type = olCC Then
CCRecipients = Recipient.Address & ";" & CCRecipients
End If
Next Recipient
oItem.CC = CCRecipients
End If

'Send Email
'Answer = MsgBox("Do you want to send the email now?", vbQuestion + vbYesNo + vbDefaultButton2, "Outlook Looping In")
'If Answer = vbYes Then
'oItem.Send
'End If

Set oBody = Nothing
Set oItem = Nothing
Set Selection = Nothing
 
Exit Sub
 
LeverageLean:
MsgBox ("Something went wrong.  Please don't hesitate to email me at brentschneider@leveragelean.com")
 
End Sub
'Stay Awesome

Macro Monday

Here is the Macro Monday video this macro was featured in. Watch this video to learn how to get the most out of this macro and start using it today!

Customization

These lines of code can be customized to personalize this macro.
16 through 20 ‘Labels to the Looping In options Update the Looping In Text # to display a label to map CCRecipients to a leading number.
28 through 39 ElseIf Action = “1” Then For each section of code that indicates an Action number populate the variables LoopingIn and CCRecipient with the appropriate values
60 through 63 ‘Answer = MsgBox(“Do you want to send the email now?”, vbQuestion + vbYesNo + vbDefaultButton2, “Outlook Looping In”) Make these lines of code active to display a MsgBox give you an option to immediately send an email after looping in the necessary recipients

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