VBA Macro used in the Microsoft Office Outlook Application

Outlook Quick Text | VBA Macro #17

Share on facebook
Share on twitter
Share on linkedin
The average office worker sends roughly 40 emails a day! You could be above or below average but ultimately sending emails takes up a chunk of time. It makes you wonder how many times do you have to type the same thing in your emails? The Outlook Quick Text macro helps you quickly enter text that you use on a frequent basis. This macro displays an InputBox giving you a list of options to select from. Enter the leading number and watch the text populate at the current location of your cursor. This macro frees up capacity between your ears and helps you recall information when sending emails. Using VBA, you can pull in more into the text such as a specific date. Think about the preparation you do for meetings that occur every week. Wouldn’t it be nice if you could enter that date into emails as you work to gather information for the upcoming agenda? That is why the Outlook Quick Text macro can be so powerful. Instead of spending time looking for certain information you can quickly pull it into the email you are currently focused on.

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code for this macro. Make sure the following References are setup before running it: Visual Basic For Applications, Microsoft Outlook 16.0 Object Library, Microsoft Forms 2.0 Object Library, Microsoft Word 16.0 Object Library
Sub OutlookQuickText()
' Means variable is in use
Dim Action As String '
Dim Inspector As Outlook.Inspector '
Dim Options As String '
Dim QuickText As String '
Dim Selection As Word.Selection '
Dim WordDoc As Word.Document '

On Error GoTo LeverageLean

'Labels to the Quick Text options
Options = "1. Quick Text #1" & vbNewLine & _
          "2. Quick Text #2" & vbNewLine & _
          "3. Quick Text #3" & vbNewLine & _
          "4. Quick Text #4"

'Display the Quick Text options to select from:
Action = InputBox(Options, "Outlook Quick Text")

'Determine what the Quick Text is based on the Action entered
If Action = "" Then
Exit Sub
ElseIf Action = "1" Then
QuickText = "Quick Text #1"
ElseIf Action = "2" Then
QuickText = "Quick Text #2"
ElseIf Action = "3" Then
QuickText = "Quick Text #3"
ElseIf Action = "4" Then
QuickText = "Quick Text #4"
End If

'Populate the Quick Text where the cursor is located
Set Inspector = Application.ActiveInspector()
Set WordDoc = Inspector.WordEditor
Set Selection = WordDoc.Application.Selection
Selection.InsertBefore QuickText

Set Inspector = Nothing
Set WordDoc = Nothing
Set Selection = Nothing

Exit Sub

MsgBox ("Something went wrong.  Please don't hesitate to email me at brentschneider@leveragelean.com")

End Sub

Macro Monday

Here is the Macro Monday video this macro was featured in. Watch this video to learn how to get the most out of this macro and start using it today!


These lines of code can be customized to personalize this macro.
13. Options = “1. Quick Text #1” & vbNewLine & _ Update “Quick Text #1” with the label you want to display for selection #1. (Repeat for code lines 14, 15, 16)
25. QuickText = “Quick Text #1” Update “Quick Text #1” with the text you want to display from selection #1. (Repeat for code lines 27, 29, 31)
” & Format(Date – (Weekday(Date, vbWednesday) – 8), “mm/dd/yyyy”) & “ You can insert this code into text to pull in dates from next week. Format is controlling how the date displays “mm/dd/yyyy”. Weekday determines what day of the week will be returned with vbWednesday. Click here to learn more about the Weekday function.
Notify of
Inline Feedbacks
View all comments

Search for Outlook Macros

Recent Macros

VBA Macro used in the Microsoft Office Excel Application

Excel Find Largest and Smallest Value | VBA Macro #36

This is an Excel macro that will find the Largest and Smallest values in a Workbook. Once this Excel macro finishes a Message Box will display the Active Workbook that was searched and the Max and Min values found. With some additional updates to the VBA code you can have this Excel macro fire every time an Excel Workbook opens! No longer do you need to sort or use conditional formatting to identify the Largest and Smallest values in Excel. There is a better way with VBA so start using the Excel Find Largest and Smallest Value today!

VBA Macro used in the Microsoft Office Outlook Application

Outlook Greeting and Goodbye Contacts | VBA Macro #35

The Greeting and Goodbye Contact macro automates the entry of a Greeting “Good Morning” or “Hello” followed by the First Name of the recipient you are emailing. To identify the First Name this macro uses the recipient’s email address to loop through all the existing contact records for a matching email address. If a match is found the contact’s First Name field value is used in the beginning of the email. The appropriate Greeting and Goodbye is determined by the current time and the day of the week. The Greeting and Goodbye Contacts macro helps you deliver better customer service and create better connections with your clients!

VBA Macro used in the Microsoft Office Excel Application

Excel Custom Questionnaire to File | VBA Macro #34

This is an Excel macro that generates a custom questionnaire to complete.  The Role field is used to determine what questions display for specific users.  Once a user selects their Role, they can click Generate to see what questions they need to complete to finish the questionnaire.  After a user has completed all the required questions, they can click Finish to create a separate Excel Workbook with all the populated answers.   You can customize where this new file is saved making it easy to know when someone has completed a questionnaire and is awaiting review. There is also the option to send this separate Excel Workbook in an Outlook email with a couple updates to the VBA code. There is always a better way with VBA and this Excel macro helps standardize the collection of answers to specific questions. This can help lead to a more formal review process and eliminate mistakes.

First time using VBA?

The Developer Tab is an additional section of the ribbon when activated allows you access to Visual Basic in Applications like Excel, Outlook, Word.
Setup Now
Once the Developer Tab is available you will have the capability to update your security to allow Macros to run in the current application.
Setup Now
A sub of code is a collection of objects and variables. For the code to successfully run a library of references needs to be set.
Setup Now

Looking for more?

Subscribe as an Insider to receive additional rights.

Contact Us

Looking to improve your computer processes?
Leverage & Lean is here to help!

Copyright © 2019 Leverage & Lean – “Less Clicks, More Results”