Excel Update Multiple Workbooks from One | VBA Macro #26

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This Excel macro is the inverse of Copy Multiple Workbooks into One where separate Workbooks are being combined into one MASTER Workbook.  The Update Multiple Workbooks from One macro instead takes the current information from the MASTER Workbook and updates separate Workbooks. If you desire one source of information that can be easily distributed across multiple parties this macro is for you! If you want to secure the MASTER Workbook further refer to our Password Encryption Tutorial to setup additional security to protect the data source.

When this Excel macro runs it will loop through each Worksheet in the MASTER Workbook referencing the Workbook mapping indicated in the VBA code.  By Default, the first Worksheet of the separate Workbook will be updated. You can customize this in the code to update a different Worksheet. If no Workbook mapping is present then the Active Workbook Path and Worksheet Name will be used to find a Workbook to update.  If nothing is found a MsgBox will appear informing you no update will be made before moving onto the next Worksheet.

I have another Excel macro Save Worksheets as Workbooks that gives the impression that it is updating multiple workbooks from one. What this macro is doing is creating a new workbook overwriting the old one. This can be a problem if worksheets within these separate workbooks are being updated because this macro will delete this information. The Excel Update Multiple Workbooks from One macro is different because it is updating an existing Workbook not overwriting it.


See it in Action!

Watch this video to see this macro in action and checkout our Macro Design presentation!

The Code

Here is the code for this macro. Make sure the following References are setup before running it: Visual Basic For Applications, Microsoft Excel 16.0 Object Library
'Leverage & Lean "Less Clicks, More Results"
Sub UpdateMultipleWorkbooksfromOne()
' Means variable is in use
Dim FilePath As String '
Dim oFile As Object '
Dim oFolder As Object '
Dim oFSO As Object '
Dim WBMapping As String '
Dim WSMapping As Integer '
Dim WS As Worksheet '

On Error GoTo LeverageLean

'Hide ScreenUpdating and Display Alerts
Application.ScreenUpdating = False
Application.DisplayAlerts = False

MASTERWB = ActiveWorkbook.Name 'This is the MASTER Workbook everything will be copied from

For Each WS In ActiveWorkbook.Sheets
'Use the Worksheet Name to set Workbook Mapping
If WS.Name = "Sheet1" Then
WBMapping = ""
WSMapping = 1
ElseIf WS.Name = "Sheet2" Then
WBMapping = ""
WSMapping = 1
ElseIf WS.Name = "Sheet3" Then
WBMapping = ""
WSMapping = 1
ElseIf WS.Name = "Sheet4" Then
WBMapping = ""
WSMapping = 1
ElseIf WS.Name = "Sheet5" Then
WBMapping = ""
WSMapping = 1
End If

If WBMapping = "" Then 'If no Workbook Mapping loop through FilePath for Active Workbook
FilePath = Left(ActiveWorkbook.FullName, Len(ActiveWorkbook.FullName) - Len(ActiveWorkbook.Name)) 'Active Workbook File Path
Set oFSO = CreateObject("Scripting.FileSystemObject")
Set oFolder = oFSO.GetFolder(FilePath)
For Each oFile In oFolder.Files 'Loop through every File in FilePath
If oFile.Name = WS.Name & Right(oFile.Name, (Len(oFile.Name) + 1) - InStrRev(oFile.Name, ".")) Then 'If the File Name equals the Worksheet Name
WBMapping = FilePath & "\" & oFile.Name 'Set Workbook Mapping
End If
Next oFile
End If

If WBMapping <> "" Then
Worksheets(WS.Name).Activate
ActiveSheet.Cells.Select
Selection.Copy 'Copy all contents in Active Worksheet
Range("A1").Select
Application.Workbooks.Open WBMapping, Editable:=True
ActiveWorkbook.Worksheets(WSMapping).Activate
Range("A1").PasteSpecial Paste:=xlPasteValues 'Paste into Separate Workbook
Range("A1").Select
ActiveWorkbook.Close SaveChanges:=True 'Close Separate Workbook
Workbooks(MASTERWB).Activate
ElseIf WBMapping = "" Then 'If no Workbook Mapping and no Workbook found
MsgBox "No Workbook Mapping is setup for Worksheet-" & WS.Name & " Nothing will be updated."
End If

WBMapping = "" 'Set WBMapping to Nothing for next Worksheet

Next

Set oFile = Nothing
Set oFolder = Nothing
Set oFSO = Nothing

MsgBox "The Mapped Workbooks have been updated!"

Exit Sub
  
LeverageLean:
MsgBox (Err.Number & " - " & Err.Description & vbNewLine & vbNewLine & "Don't hesitate to email me: brentschneider@leveragelean.com")
   
End Sub
'Stay Awesome

Macro Monday

Here is the Macro Monday video this macro was featured in. Watch this video to learn how to get the most out of this macro and start using it today!

Customization

These lines of code can be customized to personalize this macro.
21 through 37 ‘Use the Worksheet Name to set Workbook Mapping Update the WB Mapping and WSMapping
39 through 48 If WBMapping = “” Then ‘If no Workbook Mapping loop through FilePath for Active Workbook Remove if you don’t want this macro to look for a separate Workbook in the same Folder as the Active Workbook
62. MsgBox “No Workbook Mapping is setup for Worksheet-” & WS.Name & ” Nothing will be updated.” Remove if you don’t want to see a MsgBox if no WBMapping is found
73. MsgBox “The Mapped Workbooks have been updated!” Remove if you don’t want a MsgBox when this macro finishes
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