Macro used in the Microsoft Office Outlook Application

Quick Format

This is an Outlook Macro that will help you quickly format an email consistently without having to click all the typical formatting options. This macro will help prevent common mistakes and provide a more consistent formatting result. The macro is built to select all content within the email up until the “keyword” that you identify within the code. This code can be easily customized to meet your unique formatting needs!

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code behind this macro. ‘Leverage & Lean “Less Clicks, More Results” Sub QuickFormat() ‘ Means variable is in use Dim objItem As Object ‘ Dim objInsp As Object ‘ Dim objDoc As Object ‘ Dim objWord As Object ‘ Dim objSel As Object ‘ Dim SearchText As String ‘ SearchText = “Stay Awesome,”
‘Reference the current Outlook item Set objItem = Application.ActiveInspector.CurrentItem If Not objItem Is Nothing Then If objItem.Class = olMail Then Set objInsp = objItem.GetInspector If objInsp.EditorType = olEditorWord Then Set objDoc = objInsp.WordEditor Set objWord = objDoc.Application Set objSel = objWord.Selection ‘If nothing is selected format the entire email body up until the Search Text. If Len(objSel) <= 1 Then 'Jump to the beginning of the email body objSel.HomeKey Unit:=wdStory 'Turn on ExtendMode objSel.ExtendMode = True With objSel.Find .ClearFormatting .Text = SearchText .Replacement.Text = "" .Forward = True .Wrap = wdFindStop .Format = False .MatchCase = False .MatchWholeWord = True .MatchWildcards = False .MatchSoundsLike = False .MatchAllWordForms = False .Execute If .Found Then 'Continue onto Formatting. Else MsgBox "Search Text not found in email." End If End With 'Turn off ExtendMode objSel.ExtendMode = False End If 'If something is selected format that selection. 'Formatting Options With objSel.Font .Color = RGB(0, 0, 0) .Size = 11 .Bold = False .Italic = False .Underline = False .Name = "Calibri" End With End If End If End If 'Jump to the beginning of the email body objSel.HomeKey Unit:=wdStory Set objItem = Nothing Set objWord = Nothing Set objSel = Nothing Set objInsp = Nothing End Sub 'Stay Awesome! [/code]

Macro Instructions

Watch this video to get started using this macro.

Customization

These lines of code can be customized to personalize this macro. 11 SearchText = “Stay Awesome,” ‘Keyword to find when nothing is selected. 59 .Color = RGB(0, 0, 0) ‘Color is set to Black 60 .Size = 11 ‘Size is set to 11 61 .Bold = False ‘Bold is set to False. Set to True for Bold text. 62 .Italic = False ‘Italic is set to False. Set to True for Italic text. 63 .Underline = False ‘Underline is set to False. Set to True for Underline text. 64 .Name = “Calibri” ‘Change Font here. (“Times New Roman”, “Arial”, etc.)

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