Word Quick PDF | VBA Macro #19

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If you have had to save a Word Document as a PDF you likely have these steps memorized: Navigate to File, selecting Save As, finding the Folder Path, search through the File types for PDF, select PDF and click Save. Nothing complicated about this process but the potential to make a mistake exist at every step along the way. Making a mistake slows you down more than anything when working on your computer. Good news is there is a better way using VBA! The Word Quick PDF macro saves the Active Word Document as a PDF with one click! By default, the new PDF is saved to the Folder Path of the Active Word Document. The Word Quick PDF macro provides a consistent result each and every time it is run. The potential to make a mistake is eliminated when using this Word macro. The traditional way to save a document as a PDF results in 5-6 clicks on average. You can turn this to only 1 click after installing the Word Quick PDF macro. Those that move information the best on their computers WIN!

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code for this macro. Make sure the following References are setup before running it: Visual Basic For Applications, Microsoft Word 16.0 Object Library
'Leverage & Lean "Less Clicks, More Results"
Sub WordQuickPDF()
Dim FilePath As String '
 
On Error GoTo LeverageLean

FilePath = Left(ActiveDocument.FullName, Len(ActiveDocument.FullName) - Len(ActiveDocument.Name)) 'Active Word Document File Path

ActiveDocument.SaveAs2 FileName:=FilePath & "\" & Left(ActiveDocument.Name, InStrRev(ActiveDocument.Name, ".") - 1) & ".pdf", FileFormat:=wdFormatPDF

MsgBox "The Active Word Document has been saved as a PDF to the following location:" & vbNewLine & Left(FilePath, InStr(1, ActiveDocument.FullName, ActiveDocument.Name) - 1)

Exit Sub

LeverageLean:
MsgBox (Err.Number & " - " & Err.Description & vbNewLine & vbNewLine & "Don't hesitate to email me: brentschneider@leveragelean.com")
 
End Sub
'Stay Awesome

Macro Monday

Here is the Macro Monday video this macro was featured in. Watch this video to learn how to get the most out of this macro and start using it today!

Customization

These lines of code can be customized to personalize this macro.
7. FilePath = Left(ActiveDocument.FullName, Len(ActiveDocument.FullName) – Len(ActiveDocument.Name)) ‘Active Word Document File Path This Word macro can be customized to save to a different path.
9. ActiveDocument.SaveAs2 FileName:=FilePath & “\” & Left(ActiveDocument.Name, InStrRev(ActiveDocument.Name, “.”) – 1) & “.pdf”, FileFormat:=wdFormatPDF In the FileName parameter you can adjust the name of the new PDF. By default, it will be the same as the Active Word Document file name
11. MsgBox “The Active Word Document has been saved as a PDF to the following location:” & vbNewLine & Left(FilePath, InStr(1, ActiveDocument.FullName, ActiveDocument.Name) – 1) Remove the MsgBox or make it comment to not see it once the macro finishes

First time using VBA?

The Developer Tab is an additional section of the ribbon when activated allows you access to Visual Basic in Applications like Access, Excel, Outlook, PowerPoint, Word.
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Once the Developer Tab is available you will have the capability to update your security to allow Macros to run in the current application.
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A sub of code is a collection of objects and variables. For the code to successfully run a library of references needs to be set.
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