VBA Macro used in the Microsoft Office Outlook Application

Outlook Save Email as Email Template | VBA Macro #12

Share on facebook
Share on twitter
Share on linkedin
It is DONE! You have drafted the perfect email and are prepared to send it. In the back of your mind you know that once you click Send it could be lost forever. Sure, you can try to copy the email to another folder or keep the email in your drafts but this isn’t sustainable in the long run. This is why Leverage & Lean created the Save Email as Outlook Template macro. With one click you can save your masterpiece and build toward your future! This macro will save a copy of your finished email to your default email template folder path so it can be accessed again later on. The Subject line of your email will automatically be the file name of your new Outlook Email Template. (You have the ability to customize this macro and display an InputBox to enter in a file name prior to saving the email template) The Save Email as Outlook Template macro paired with Open Email Templates is a powerful combination in Outlook. With these macros you can quickly save new email templates and open existing email templates at any moment!

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code behind this macro.
'Leverage & Lean "Less Clicks, More Results"
Sub SaveEmailAsOutlookTemplate()
' Means variable is in use
Dim FolderPath As String '
Dim objItem As Object '
Dim TemplateName As String '
Dim User As String '

On Error GoTo LeverageLean

User = (Environ$("Username"))
FolderPath = "C:\Users\" & User & "\AppData\Roaming\Microsoft\Templates\" 'Default Outlook Email Template path. You can update the FolderPath to somewhere else.

Set objItem = Application.ActiveInspector.CurrentItem
If Not objItem Is Nothing Then
If objItem.Class = olMail Then
TemplateName = objItem.Subject 'Set the Email's Subject as the Email Template's Name
'TemplateName = InputBox("What is the name of the Outlook Template?") 'Display an InputBox to capture the Email Template's Name
End If
End If

If TemplateName = "" Then
TemplateName = InputBox("What is the name of the Outlook Template?") 'Display an InputBox to capture the Email Template's Name
ElseIf TemplateName <> "" Then
objItem.SaveAs FolderPath & "\" & TemplateName & ".oft", OlSaveAsType.olTemplate 'Save the Email Template to the Folder Path
MsgBox (TemplateName & " has been saved as an Outlook Email Template!")
End If

Exit Sub

LeverageLean:
MsgBox ("The Email Template failed to save. Ensure the Folder Path is correct and the File Name is Valid. File Name can't contain special characters: \ / : * ? < >" & vbNewLine & "Don't hesitate to email me: brentschneider@leveragelean.com")

End Sub
'Stay Awesome!

Macro Instructions

Watch this video to get started using this macro.

Customization

These lines of code can be customized to personalize this macro.
12 FolderPath = “C:\Users\” & User & “\AppData\Roaming\Microsoft\Templates\” ‘Default Outlook Email Template path. You can update the FolderPath to somewhere else.
18 ‘TemplateName = InputBox(“What is the name of the Outlook Template?”) ‘Display an InputBox to capture the Email Template’s Name
26 MsgBox (TemplateName & ” has been saved as an Outlook Email Template!”)
Subscribe
Notify of
0 Comments
Inline Feedbacks
View all comments

Search for Outlook Macros

Recent Macros

VBA Macro used in the Microsoft Office Word Application

Word InputBox Call Macros | VBA Macro #27

More Macros More Buttons.  If you create enough macros you will begin to question if a button needs to be created for each one.  It is overwhelming when there are too many custom macro buttons to select from. This also makes navigating to run a specific macro difficult. To address this issue, we created the macro Word InputBox Call Macros! This Word macro displays an InputBox with a list of macros that can be called.  To call a specific macro just enter in the leading number and click ok. The concept of this macro is simple and helps you stay organized storing all macros within one button.

VBA Macro used in the Microsoft Office Excel Application

Excel Update Multiple Workbooks from One | VBA Macro #26

This Excel macro is the inverse of Copy Multiple Workbooks into One where separate Workbooks are being combined into one MASTER Workbook.  The Update Multiple Workbooks from One macro instead takes the current information from the MASTER Workbook and updates separate Workbooks. If you desire one source of information that can be easily distributed across multiple parties this macro is for you!

VBA Macro used in the Microsoft Office Outlook Application

Outlook Create Multiple Emails | VBA Macro #25

You just completed a task on your computer and now you need to email some impacted parties letting them know the task is complete.  Let’s say for example you have to email the client, the billing department, and your supervisor.  You could send one email including all these recipients but this is a problem if you are sending sensitive information specific to everyone involved.  Even if there isn’t sensitive information someone can use Reply All creating an email thread with everyone included. There has to be a better way…of course there is with VBA! This Outlook macro will create multiple emails based on the number that you indicate in an InputBox.  Think of this Create Multiple Emails macro as a code template that allows you generate multiple emails pertaining to different topics. Using the example above the first email can be dedicated to the client, the second email for the billing department, and the third email for your supervisor.

First time using VBA?

The Developer Tab is an additional section of the ribbon when activated allows you access to Visual Basic in Applications like Excel, Outlook, Word.
Setup Now
Once the Developer Tab is available you will have the capability to update your security to allow Macros to run in the current application.
Setup Now
A sub of code is a collection of objects and variables. For the code to successfully run a library of references needs to be set.
Setup Now

Looking for more?

Subscribe as an Insider to receive additional rights.

Contact Us

Looking to improve your computer processes?
Leverage & Lean is here to help!

Copyright © 2019 Leverage & Lean – Uptown Style WordPress theme by GoDaddy