VBA Macro used in the Microsoft Office Outlook Application

Quick Format

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This is an Outlook Macro that will help you quickly format an email consistently without having to click all the typical formatting options. This macro will help prevent common mistakes and provide a more consistent formatting result. The macro is built to select all content within the email up until the “keyword” that you identify within the code. This code can be easily customized to meet your unique formatting needs!

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code behind this macro.
'Leverage & Lean "Less Clicks, More Results"
Sub QuickFormat()
' Means variable is in use
Dim objItem As Object '
Dim objInsp As Object '
Dim objDoc As Object '
Dim objWord As Object '
Dim objSel As Object '
Dim SearchText As String '

SearchText = "Stay Awesome,"
'Reference the current Outlook item
Set objItem = Application.ActiveInspector.CurrentItem
If Not objItem Is Nothing Then
If objItem.Class = olMail Then
Set objInsp = objItem.GetInspector
If objInsp.EditorType = olEditorWord Then
Set objDoc = objInsp.WordEditor
Set objWord = objDoc.Application
Set objSel = objWord.Selection

'If nothing is selected format the entire email body up until the Search Text.
If Len(objSel) = 1 Then 
'Jump to the beginning of the email body
objSel.HomeKey Unit:=wdStory 

'Turn on ExtendMode
objSel.ExtendMode = True

With objSel.Find
    .Text = SearchText
    .Replacement.Text = ""
    .Forward = True
    .Wrap = wdFindStop
    .Format = False
    .MatchCase = False
    .MatchWholeWord = True
    .MatchWildcards = False
    .MatchSoundsLike = False
    .MatchAllWordForms = False
If .Found Then
'Continue onto Formatting.
MsgBox "Search Text not found in email."
End If
End With

'Turn off ExtendMode
objSel.ExtendMode = False

End If
'If something is selected format that selection.

'Formatting Options
With objSel.Font
.Color = RGB(0, 0, 0)
.Size = 11
.Bold = False
.Italic = False
.Underline = False
.Name = "Calibri"
End With

End If
End If
End If

'Jump to the beginning of the email body
objSel.HomeKey Unit:=wdStory
Set objItem = Nothing
Set objWord = Nothing
Set objSel = Nothing
Set objInsp = Nothing

End Sub
'Stay Awesome!

Macro Instructions

Watch this video to get started using this macro.


These lines of code can be customized to personalize this macro.
11 SearchText = “Stay Awesome,” ‘Keyword to find when nothing is selected.
59 .Color = RGB(0, 0, 0) ‘Color is set to Black
60 .Size = 11 ‘Size is set to 11
61 .Bold = False ‘Bold is set to False. Set to True for Bold text.
62 .Italic = False ‘Italic is set to False. Set to True for Italic text.
63 .Underline = False ‘Underline is set to False. Set to True for Underline text.
64 .Name = “Calibri” ‘Change Font here. (“Times New Roman”, “Arial”, etc.)

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First time using VBA?

The Developer Tab is an additional section of the ribbon when activated allows you access to Visual Basic in Applications like Excel, Outlook, Word.
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A sub of code is a collection of objects and variables. For the code to successfully run a library of references needs to be set.
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