VBA Macro used in the Microsoft Office Outlook Application

Move Old Emails

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This Outlook macro makes cleaning out your inbox as easy as one click. The Move Old Emails macro will automatically move emails out of your inbox and into a different folder. Emails only move if they qualify for the criteria you set. (Example: The email is Read, has no Flags Marked, and No Categories set) No longer will you have to manually move old emails out of your inbox and make mistakes dragging emails to different folders. The Move Old Emails macro will do this for you allowing you to focus on what emails you have left. Spend more time in your inbox and get more done! This macro is easily customizable to meet your unique needs. ***Tip: The Move Old Emails macro can be scheduled to reoccur automatically on your Outlook Calendar using the Call action from the Outlook Calendar Reminder Macros.

See it in Action!

Watch this video to see this macro in action.

The Code

Here is the code behind this macro.
'Leverage & Lean "Less Clicks, More Results"
Sub MoveOldEmails()
' Means variable is in use
Dim OutlookApp As Outlook.Application '
Dim OutlookNS As Outlook.NameSpace '
Dim StartFolder As Outlook.MAPIFolder '
Dim StartFolderItems As Outlook.Items '
Dim EndFolder As Outlook.MAPIFolder '
Dim EndFolderTitle As String '
Dim CurrentEmail As Integer '
Dim Email As Outlook.MailItem '

On Error GoTo LeverageLean

EndFolderTitle = "Old Emails" 'Replace "Old Emails" with the End Folder Title.

Set OutlookApp = Outlook.Application
Set OutlookNS = OutlookApp.GetNamespace("MAPI")
Set StartFolder = OutlookNS.GetDefaultFolder(olFolderInbox) 'Default Outlook Account's Inbox
'Set StartFolder = OutlookNS.Folders("ACCOUNT NAME").Folders("Inbox") 'Different Outlook Account's Inbox
Set StartFolderItems = StartFolder.Items
Set EndFolder = StartFolder.Folders(EndFolderTitle)

For CurrentEmail = StartFolderItems.Count To 1 Step -1 'Loop through emails in Start Folder
Set Email = StartFolderItems(CurrentEmail)
If Email.UnRead = False And Email.FlagStatus <> 2 And Email.Categories = "" Then
Email.Move EndFolder 'If Email is Read, has no Flag Marked, and no Category set. Move the End Folder
End If
Next

'Criteria Details:
'Email.UnRead = False if Email is Read OR Email.UnRead = True if Email is NOT Read
'Determine FlagStatus of Current Email. 0=None 1=Flag Complete 2=Flag Marked
'Email.Categories = "" OR Email.Categories = "Category Name"

Set Email = Nothing
Set EndFolder = Nothing
Set OutlookApp = Nothing
Set StartFolder = Nothing
Set StartFolderItems = Nothing

Exit Sub

LeverageLean: MsgBox ("Something went wrong. Ensure the path is correct to the Start Folder and End Folder. Don't hesitate to email me: brentschneider@leveragelean.com")

End Sub
'Stay Awesome

Macro Instructions

Watch this video to get started using this macro.

Customization

These lines of code can be customized to personalize this macro.
15 EndFolderTitle = “Old Emails” ‘Replace “Old Emails” with the End Folder Title.
20 ‘Set StartFolder = OutlookNS.Folders(“ACCOUNT NAME”).Folders(“Inbox”) ‘Different Outlook Account’s Inbox
26 If Email.UnRead = False And Email.FlagStatus <> 2 And Email.Categories = “” Then
‘Criteria Details:
‘Email.UnRead = False if Email is Read OR Email.UnRead = True if Email is NOT Read
‘Determine FlagStatus of Current Email. 0=None 1=Flag Complete 2=Flag Marked
‘Email.Categories = “” OR Email.Categories = “Category Name”
If you want to StartFolder to NOT be the Inbox Add .Folders(“Sub Folder Name”) has to be added to the end of the StartFolder path in code line 19

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